6 Tips for Maximizing Collaboration in Your Video Conferences
If you’re leading a video conference, it’s your job to make sure that everyone involved can collaborate effectively. It’s not always easy to do this, especially if you’re dealing with remote participants and one-way communication. But don’t worry! There are plenty of tips out there for improving the collaboration process in conference calls and video chats. Today we’ll be going over some key things you should consider when organizing a video call or chat:
- Coordinate with all speakers.
Make sure that every speaker is aware of the meeting and has a copy of the agenda.
If you’re using a shared screen, make sure everyone can see it and participate in the meeting.
- Establish a presenter role for the meeting.
The presenter role is the most important responsibility in your video conference. This person is responsible for making sure that everyone can hear each other and that no one is talking over one another. They should also keep track of time, so that the meeting doesn’t run too long or get too short. A good presenter will make sure people are paying attention, speaking clearly, and answering questions when asked.
A speaker is anyone who has something to say in a meeting room during a video conference call or online chat (like Slack). They can be anyone from an executive to a customer service representative to your intern—it doesn’t matter how much experience they have with public speaking; only their ability to communicate well needs to be taken into consideration when deciding who should speak first or second during an interaction with someone else in the room. Before starting each interaction between two parties on either side of the screen (or phone), speakers should announce their name briefly so listeners know who they’re talking with while also giving themselves enough time before starting their speech so listeners don’t think “Oh no! There’s someone else saying something besides me?!”
- Utilize a shared screen for collaboration.
In the same way that you use a shared screen for collaboration, you can also use it to share documents and pictures. And if it’s easier for your team members to hear what’s going on during a meeting, then by all means use their audio as well. However, there are times when sharing the same information isn’t the best idea. As an example, let’s say one person is presenting slides while another person is trying to explain something in detail—this could be confusing for viewers who are watching both presentations at once! To avoid this confusion, try using separate screens with a reliable screen sharing software, so that each presenter has their own space to focus on what they’re doing without getting distracted by what someone else is doing.
In addition to being able to share different types of information with multiple people simultaneously using different screens (the screen you see above), video conferencing platforms allow users to make adjustments per each user’s preferences or needs . For example: When I work with students across my state via Google Hangouts, I usually set up my desktop computer so that everyone sees it clearly from wherever they may be located in our building; however some students prefer laptops instead because they find them easier/faster than setting up big computers every day just so we can connect over Skype together using headsets connected directly into those machines rather than having access through headphones which connects directly into our ears like most phones would do today . So these guys have their own preferences here because they don’t want any hassle involved when setting up computers before class starts each morning.
- Schedule and review meetings ahead of time.
Scheduling and reviewing meetings ahead of time is important.
A good meeting agenda will help everyone prepare for the discussion. This includes knowing what each person’s role is in the meeting, what to expect from their contributions, and how each part of it fits into the big picture.
It’s also important for everyone to know what happened during and after a meeting so that they can add any relevant information into their notes or documents related to that project or task.
- Use points to communicate ideas and share tasks.
Pointing is a good way to get the attention of a person during video conferences, and it’s also useful for highlighting things that you want others to see.
Pointing at someone’s name or avatar: To get the attention of another participant on the call, point at their name or avatar with your cursor and then click once. Their screen will flash, indicating that they have been selected.
Pointing at objects on shared screens: Click-and-drag an object on the screen with your mouse so that it’s positioned where you want it before releasing the mouse button (or trackpad). The selected object will become highlighted in yellow. You can also just click on an object without dragging it if you want only temporary highlighting—just release when done!
- Get feedback after and during meetings.
Ensure that everyone is on the same page by getting feedback from your participants and the facilitator, as well as yourself. Use this information to improve future meetings by planning out agendas more effectively or fixing any issues that arose during previous sessions.+
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