Google Workspace vs G Suite: What’s Better for Your Business?

December 12, 2022December 16, 2022 sudarsan Google Workspace vs G Suite

In the last quarter of 2020, Google rebranded G suite as Google Workspace to meet the new remote working needs of its large customer base, distributed to six million paying customers around the world.

Although G Suite has also been used by many institutes and non-profit organizations, the changes implemented are especially significant for profit organizations, as they include several features that can help businesses achieve new levels of productivity.

In this post, you’ll learn the differences between Google Workspace and the old G Suite.

G Suite is now Google Workspace: A quick overview

In 2006, Google launched Apps for Your Domain, a series of online messaging and collaboration tools focused on businesses. This suite included apps like Gmail, Calendar and Docs, among others.

Then in 2016, Google rebranded this solution as G Suite and included important improvements, including the possibility of accessing the apps on any device with an Internet connection via Google Cloud.

Since then, the number of users has increased significantly, as G Suite has been considered as one of the best productivity solutions, both for businesses and free users.

Indeed, G Suite allowed users access to many effective communication and productivity tools like Google Docs, Sheets and Slides, just to name a few. But thanks to Google Drive, users could also access files from anywhere in the world.

As G Suite was working so well and the business environment has changed a lot due to the growing popularity of remote work, Google decided to evolve G Suite into a new remote working solution.

This new solution had to have better and more integrated tools completely based on the cloud to meet the demands of the new working environment, and that’s how Google Workspace was born on October 6, 2020.

Google Workspace vs G Suite

At first glance, Google Workspace and G Suite don’t seem to have any major differences. However, Google’s new service for remote work stands out thanks to the use of Artificial Intelligence (AI) and advanced search technology.

Basically, Google Workspace uses these technologies to free you from having to perform some small tasks that are necessary, but can become repetitive, tedious, and unproductive. In this way, Google Workspace allows you to focus on what’s really important, the content.

The good news, if you loved what G Suite offered, then you don’t need to learn how to use Workspace from scratch, since it retains a good part of its tools, such as Gmail, Docs, Sheets, Slides, Forms, Drive, etc.

How did Google Workspace evolve?

Google Workspace added new easy-to-use features to further improve productivity and quality of work.

For small businesses, they now have access to high-quality productivity and collaboration tools, security solutions, and administrative controls.

Larger companies can also enjoy additional productivity solutions, enterprise-grade administrative controls, and advanced security and coexistence solutions, available for both small teams and the entire organization.

Although Google Workspace offers tools you can use for free, the service generates a lot of added value when you join any of the paid plans, since it greatly improves the user experience and increases productivity.

Let’s see in more detail what these benefits are.

1. Mobility

Google Workspace works as a fully online service to allow easy access from any device through a browser. This provides great freedom and mobility since users don’t need to be limited to a single workplace and a single device, thus improving productivity.

There are also native applications available for mobile devices that adapt perfectly to the size of these screens and allow you to work offline when there is a drop in the Internet connection.

2. Enhanced security

Google Workplace security is key to protecting business assets, and Google Workspace enhances G Suite’s capabilities in this regard. To do this, it allows the creation of security reports that administrators can use to understand how the company’s information is stored and find vulnerabilities to possible cyber attacks.

Workspace also restricts data access to unauthorized people and ensures that third-party apps meet certain verification requirements in order to gain access to the environment.

3. Unlimited data

Companies can have access to unlimited data by working with all types of files and apps in an environment that guarantees data protection.

Google Workspace offers tools like Vault, BackUp, and Sync to securely and efficiently manage your company’s emails and files while creating backups in a secure cloud-based environment.

4. More control

With Admin Console, administrators can efficiently manage different levels of permissions for their employees based on specific conditions that can be applied to accounts, files, apps, and devices anytime, anywhere.

Through this tool, administrators can also obtain reports to analyze the different activities of users in the work environment to ensure and improve general security and productivity, and even for specific work groups and individuals.

5. Lower cost

One of the best aspects of Google Workspace is that you can save significantly by not having to pay for additional hardware (such as servers) and security software since these costs are borne by Google. This also makes it easier to scale the service, especially for small and medium-sized businesses.

On the other hand, Workspace kept the same prices as G Suite, so there is no need to worry about an increase in cost. Currently, the prices of the main plans are as follows:

Business Starter: $5.40
Business Standard: $10.80
Business Plus: $18

However, if you work with a trusted Google Workspace partner, then you will pay the same fees, but you also receive extra support.

6. Higher productivity

Compared to G Suite, Workspace offers greater and better integration between its different tools, which makes the user experience much more dynamic.

Previously, there was the possibility of small collaborations between apps, such as the integration between Meet and Gmail for video calls, but now this integration is greater and you can also integrate several documents in one place without having to close one file and open another.

7. Easier content creation

Content creation is now much easier thanks to the dynamism that Workspace has gained through a better integration with third-party applications.

The service allows you to add solutions such as CRM software and even others as simple as templates to add to a variety of documents.

In this sense, you can access a variety of templates directly from the Workspace apps and apply and customize all kinds of formats with great ease, thus allowing you to dramatically save time and unleash your imagination for what’s really important.

The Google Workspace evolution

Google constantly makes changes to its products to adapt them to market needs, and that’s happened with G Suite, now Google Workspace, the next step in productivity apps by Google.

Google Workspace introduces new features for improved collaboration and communication possibilities for remote work that integrate perfectly into a unified and easy-to-use interface.

This improved solution from Google is a great option for businesses that rely completely or partially on remote work and want to increase the productivity and comfort of their employees, while keeping their remote work environment under control.